For organizations with West Virginia employees only:

Starting with second quarter of 2024, West Virginia will require the county in which most of an employee’s job duties are performed to be reported in the quarterly state unemployment insurance (SUI) file. To ensure accurate reporting, the county will need to be added to all WV locations.

Action may be required! To meet this requirement, verify all your WV locations have a county configured in the Physical Address section in your UKG Pro^® solution (under Menu > System Configuration > Business Rules > Locations > select location > Edit). The county will be reported exactly as entered. Additionally, you can run the Locations standard report to confirm all counties are configured at once. For more information, read the Locations Guide.

Each quarter, the county for employees earning wages in WV will be reported as follows. If the first option isn't applicable, the next option will be used in the following order:

1. The county configured for the employee's assigned WV work location.
2. If the employee worked in multiple WV counties, the county where they worked the most during the quarter will be reported.
3. The WV county where the employee's company is located.
4. If none of the above options apply, Kanawha County, where the WV state capital is located, will be used.

If you have employees working in multiple counties within WV, you will need to configure a new location for each county as necessary. This will ensure the correct county is included in your SUI file to meet reporting requirements. Failure to provide this information could result in delayed filings and potential penalties and interest.

Important! County location is required for first quarter 2025 filings. Adjustments to prior payrolls are not required at this time.

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